February 2007

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Pump up productivity

It is easy to become overwhelmed by obligations and a heavy workload, but there only is so much you can accomplish each day. In his book Ready for Anything, David Allen recommends the following steps to improve productivity:

  1. As each item enters your inbox, assign an action to it—respond, forward, review, etc. Until you assign an action to an item, it merely is taking up space.
  2. As you assign actions to each item, record those actions on a to-do list. Otherwise, you likely will forget what you planned to do and already have done.
  3. Check your to-do list frequently. This will allow you to combine your actions—for example, working on several e-mails at once rather than sporadically.

Source: Adapted from Become more productive in three simple steps as cited by The Motivational Manager, January issue

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